Creating & Publishing a Term

User Roles: Institutional Admins

Creating a Term 

Instructions:

1. Click on the hamburger icon (the three horizontal lines) next to AEFIS Dashboard.
   
   
2. Click Terms under Admin Tools.
   
3. Click +Add Term on the top right corner.
   
   
   
4. Fill in Details fields:
   • Term Name
     • Term Name that will display in AEFIS
   • Term Code
     • This must match the Term Code that is being sent in the data feed for this particular Term
   • Academic Year
     • Academic Year the Term belongs in
   • Term Type
     • Choose the type of Term

             

2. Click Timeline on the left and fill in Academic Term Timeline fields:
   • Term Start Date
     • Date the Term Starts
   • Term End Date
     • Date the Term Ends
   • Activation Date
     • Date that the Term becomes active within AEFIS, which will display the data imported to all users and allow them to start working on items for that term. Typically the activation date is set 4-6 weeks before the next semester begins  
   • Last Day of Class
     • Date of the Last Day of Class
   • First Day of Exams
     • Date of the First Day of Exams
   • Last Day of Exams
     • Date of the Last Day of Exams
   • Grades Due
     • Date of when Grades are Due

             

1. Click Save.

Publishing a Term

Instructions:

1. Once ALL fields have data and you comfortable with the activation date, click Publish.
2. IMPORTANT: You CANNOT unpublish a Term! If you are unsure or think you will need to change a date later, just click Save and publish right before the activation date.

Quick Facts: Publishing Terms in advance will allow your administrators to schedule surveys and assessments well in advance!